5 Tools To Help You Stay Organized As An Entrepreneur

Staying organized these days can be challenging, especially if you are an entrepreneur running your own company! The good news is that there are tons of amazing tools to help you keep everything in order.

I LOVE organization so want to share my 5 favorite apps and tools that I use to keep my crazy entrepreneurial life organized. Hope this helps you as well!

Stay Organized As An Entrepreneur

1. Planoly

Spending half your day on your phone to keep up with your social media? Not anymore!

Additional reading: How To Auto Post On Instagram And Find The Best Hashtags

Planoly makes it incredibly easy to plan out your social media content in advance so you don’t have to think about what to post every day and spend hours on your phone.

I block off an hour or two every Sunday afternoon to plan out my social media posts for the week and then I don’t have to ever touch my phone throughout the week.

This is truly a lifesaver!  You can upload all your photos or even discover others photos to post as inspiration directly on the site.

Chose the photos you want to post each day, add captions and hashtags (that you can save in advance) and schedule them!

From there, Planoly will post on your account at the scheduled times leaving you to focus on your other priorities throughout the week. Couldn’t recommend this app more!

This is what the interface looks like:

5 Tools To Help You Stay Organized As An Entrepreneur

This is what it will look like when you click on a photo to schedule:

5 Tools To Help You Stay Organized As An Entrepreneur

From here, you write your caption, add hashtags and click on the calendar to decide when you want the photo to be posted.

It’s that easy!

Sign up for free at www.planoly.com.

2. Tailwind

Similar to Planoly, Tailwind is the ultimate planning tool for your Pinterest account.

Additional reading:

If you have a product-based business, Pinterest is one of the best ways to showcase your products, announce new blogs and ultimately drive traffic to your site.

It is essential to post daily and keep an active, beautiful account in order to attract new followers and drive traffic. If you’re like me, you might not want to have to get on Pinterest every day and chose what photos to post or re-post.

With Tailwind, you can plan your week of pins out in advance. This ensures diverse, new pins are being distributed to your audience daily and Tailwind will choose optimal times to distribute those pins based on when your target audience is most active.

This is an example of what the interface looks like:

5 Tools To Help You Stay Organized As An Entrepreneur

You can upload all your photos (shown on the left side) and when you are ready, add a description, chose the board to pin it to and add it to your queue (shown on the right) for Tailwind to distribute to your audience.

Sign up for free at www.tailwindapp.com.

3. Trello

Anyone else obsessed with to-do lists?! I keep to-do lists for everything! The lists of books I want to read, podcasts to listen to, project lists, travel lists, and duh – August Effects’ lists.

Additional reading: 

I have tried to keep track of these using word documents, notes on my phone, handwritten lists, etc… until I found TRELLO.

On TRELLO you can have different “Boards” and within those boards, you can add as many lists as you need. It is an easy place to collaborate with co-workers, friends, or family as you can invite people and all work off the same board.

In each “to-do” tab you can add links, documents, timelines, notes and categorize them as needed. I just started using TRELLO a few weeks ago and am already loving this is a one-stop shop for all my lists that I can access whenever I need to.

This is an example of what my Personal Board looks like:

5 Tools To Help You Stay Organized As An Entrepreneur

Each “to-do” is called a card and you can easily add cards by clicking on “add another card”. Once you do you get this:

5 Tools To Help You Stay Organized As An Entrepreneur

In each card, you can add a description, attachments, a timeline, add members to collaborate, set due dates and more.

You can easily drag and drop the cards to different lists so I have lists set to “To-Do”, “Doing” and “Done” to easily track everything going on.

Sign up for free at www.trello.com.

4. iCalendar

This is not an app but is my #1 tool for staying organized and managing my schedule.

Additional reading: How To Schedule Your Content For The Next 12 Months.

It surprises me how many people use iPhones or Apple computers and DON’T utilize their calendar.

If you don’t already use this, I am going to demonstrate a quick tutorial and show you how useful it can be!

Step #1: Set up different categories that are color coordinated. You can choose whatever works best for your life but the categories I have are:

  • Self-Care/Exercise
  • To Do – Professional
  • To Do – Personal
  • Events
  • Appointments
  • Trips
  • Birthdays
  • Emails

When your Calendar is open, you can add these by going to file a new calendar. From there you will add the name and choose a color. All your categories will then display on the left side of your calendar.

This is an example of what my calendar looks likes:

5 Tools To Help You Stay Organized As An Entrepreneur

By color coordinating everything, I can easily see what I have going on for the week and plan out events/appointment/reminders months in advance.

To add a new event, you can double-click anywhere on your calendar.

A little box will come up that looks like this:

5 Tools To Help You Stay Organized As An Entrepreneur

In this box, you will add the name of the event, the location, the date, the time, invite attendees and add any notes.

Lastly, where you see the green box and a drop-down is where you chose which category/color the event falls under.

I add an alert for anything I need to be reminded about; travel time for appointments and add a “repeat” for things like meditating every morning or planning my social media content every Sunday.

If you use iCloud, your calendar will sync with your calendar on your iPhone and you can easily plan/set reminders or check your schedule whenever you need to.

I can’t stress enough how helpful it can be to keep an organized calendar. Every day I will add these “Events” to help plan out my day and time block what I need to do.

Additionally, I add all my travel and reminders for months in advance so when the time comes to check on something, follow up with someone, write a new blog post or send a new newsletter, I have my calendar as my own personal assistant to remind me.

Set up your own iCalendar for free at www.calendar.google.com.

5. Productivity Planner

Last but not least, I use a journal called the Productivity Planner in conjunction with my calendar.

Additional reading:

5 Tools To Help You Stay Organized As An Entrepreneur

Many days, I have A LOT on my list and it can feel overwhelming. The productivity planner has you determine the most important things you want to get done that day and order then by levels of importance.

People often leave the hardest task of their day to do last, but the productivity planner makes you choose the most important task to get done that day and has you complete that task before anything else. You then chose secondary tasks and any additional tasks.

This is what the inside of the planner looks like:

5 Tools To Help You Stay Organized As An Entrepreneur

So, each day I will look at my calendar and see what I want to get done that day. I decide which is the most important and then fill out the rest of the tasks I want to accomplish that day.

The unique thing about the journal is that they use a productivity technique called “the Pomodoro”. The Pomodoro technique has you work in 25-minute segments. For each of those 25 minutes you work with no distractions.

You set up your workspace, get some coffee and water, turn on your music and put your phone on airline mode. You set a timer for 25 minutes and BOOM! It will shock you what you can get done in 25 minutes with NO distractions.

As you see in the photo below, you choose how many Pomodoro’s (or 25-minute segments) you think you will need to complete each task. You fill in the bubbles with how many Pomodoro’s it took you to complete the task and work through your list.

This is what your journal might look like at the end of the day:

5 Tools To Help You Stay Organized As An Entrepreneur

Additionally, you do end of the day reviews, end of the week reviews and at the beginning of each week identify all your goals and tasks for the week. This journal is amazing for anyone looking to be more productive!

Grab your own productivity planner here.

So there you have it! I hope using these 5 apps and tools in your life/business will help keep your life and business a bit more organized.

The best part is, the more you can plan out your life, the more time you end up having for yourself!

5 Tools To Help You Stay Organized As An Entrepreneur

Nicole Humphreys
Nicole Humphreys is the Founder and CEO of August Effects, a brand of beach goods handmade by local people in Bali. Originally from California, Nicole traveled to Bali, Indonesia in November 2016 on her honeymoon. Through partnerships with local Bali non-profits, she is creating positive change by giving back to the community that nurtured and inspired her vision.